A White House directive released August 24, 2012 creates a robust records management framework that complies with statutes and regulations to achieve the benefits outlined in the Presidential Memorandum issued November 28, 2011. This directive was informed by agency reports submitted pursuant to the Presidential Memorandum and feedback from consultations with agencies, interagency groups, and public stakeholders.
The directive focuses on the immediate commitment by agencies to the transition to a digital government and compliance with Federal statutes and regulations and professional standards. The directive identifies specific actions that will be taken by NARA, the Office of Management and Budget (OMB), and the Office of Personnel Management (OPM) to support agency records management programs. In addition, NARA will undertake a review to update relevant portions of the Code of Federal Regulations to take into account the provisions of this directive.
These actions and their deadlines include the following:
- By November 15,2012 all agencies are to designate a Senior Agency Official (SAO) to oversee broader agency-wide responsibilities with respect to records management
- December 31 , 2013 , NARA will incorporate into existing reporting requirements an annual agency update on new cloud initiatives, including a description of how each new initiative meets Federal Records Act obligations and the goals outlined in this Directive. For the initial report the agency will identify any existing use of cloud services or storage, and the date of implementation.
- By December 31,2013, NARA will determine the feasibility of establishing a secure cloud-based service to store and manage unclassified electronic records on behalf of agencies. This basic, shared service will adhere to NARA records management regulations and provide standards and tools to preserve records and make them accessible within their originating agency until NARA performs disposition.
- By 2016, Federal agencies will manage both permanent and temporary email records in an accessible electronic format
- By December 31, 2017, NARA, in consultation with appropriate oversight agencies, will make substantive changes to the General Records Schedules (GRS).
- By 2019, Federal agencies will manage all permanent electronic records in an electronic format
For more details on how IQBG can assist your organization in complying with this directive please contact Carol Keuch, Vice President IQBG firstname.lastname@example.org